Data Collection & Data Validation Handbooks are now available.


SCSEP Data Collection Handbook

The SCSEP Data Collection Handbook contains guides to the OMB approved SCSEP forms. The data elements contained in the four hard copy forms must be reported for all participants in the specified format regardless of whether a grantee uses the SCSEP Web Data Collection System (WebDCS or WDCS).

Following the format of the hard copy forms, data elements that are optional are shaded in gray. Unshaded fields are required in that they must be completed if appropriate. The guides, which follow the order of the forms, provide descriptions of the data elements, explanations of how best to capture and record the required information, and discussions of how the data elements relate to the SCSEP performance measures. Some of the descriptions and explanations contain additional comments. These comments do not always pertain directly to completing the data field but will give the user a fuller understanding of the data element. Therefore, all grantees and sub-grantees, including those that are using their own data collection systems, will need to be familiar with and follow the information in this Handbook

Data Validation

Data Validation Handbook PY 2019

The latest version of the Data Validation Handbook for PY19 validation of PY18 data, including detailed overview of Data Validation process, validation procedures, step-by-step guide for using the SCSEP Data Validation webpage, and Data Validation Source Documentation Requirements.  

Data Validation Report PY 2017

The DV report’s format is the same that we have used for the last several years.  We encourage each of you to compare your results to the nationwide results for each data element and to identify any need for technical assistance, additional training and/or possible additional oversight of your staff who are collecting or entering data into SPARQ. The national office will also use the report to identify the need for nationwide or regional technical assistance on data elements that have had the highest rates of failure over the last few years.